Specialist, Legal Operations

UTA seeks a highly organized, proactive, and analytical Specialist, Legal Operations, to support the Director of Legal Operations in driving efficient processes and initiatives across the Legal department. This role is ideal for a collaborative problem-solver who is energized by learning, comfortable navigating ambiguity, and eager to understand how things work and identify ways to make them better. The successful candidate thrives in a fast-paced environment, adapts quickly to changing priorities, maintains exceptional attention to detail, and approaches unfamiliar challenges with curiosity and a solutions-oriented mindset.

Responsibilities:

• Maintain and organize legal documentation, ensuring accuracy, accessibility, and consistency across contract databases and knowledge management systems.
• Work under the direction of the Director of Legal Operations and collaborate with cross-functional partners, including Finance, IT, and People, to streamline legal operations workflows and improve efficiency.
• Under the direction and review of UTA’s internal Employment Counsel, populate first drafts of approved form employment agreements and other template-based agreements and organize and maintain any updates to the Legal Department’s library of form agreements.
• Support outside counsel spend management and billing processes, including tracking legal invoices, reviewing billing submissions for accuracy, and coordinating follow-up as needed.
• Assist with certain aspects of the monthly Legal department accrual and budget review.
• Support pre-litigation and litigation matters by coordinating legal holds, assisting with targeted email searches and discovery collections, supporting document review and production, and tracking key timelines and deadlines.
• Support evolving Legal department priorities and special projects, adapting quickly to changing needs and shifting deadlines.
• Assist with compliance, risk management, and other legal department initiatives as needed.

What you will need:

• Bachelor’s degree.
• 3+ years of experience in legal or people operations, legal administration, or project management in a legal setting required.
• Experience supporting legal operations workflows and contract databases.
• Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
• Strong organizational, analytical, drafting, and project management skills, with exceptional attention to detail.
• Demonstrated curiosity and willingness to learn new subject matter, systems, processes, and technologies; asks thoughtful questions and proactively seeks to understand the “why” behind the work.
• Ability to manage competing priorities, exercise sound judgment, and work effectively in a fast-paced environment.
• High level of professionalism and discretion, including the ability to maintain confidentiality and appropriately handle sensitive information.
• Proficiency in legal technology platforms (e.g., contract management, e-billing, document management).
• Experience working in a law firm or in-house corporate legal department, entertainment industry exposure is a plus.

What You Will Get

• The unique and exciting opportunity to work at one of a leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture
• Competitive programs to support your well-being
• Experience working in a collaborative environment with room to grow