Accounts Payable/Recievable Payroll Specialist

This position reports to our Controller

Job Summary

Provide day-to-day support to the accounting team with primary responsibility for accounts payable, accounts receivable, collections, vendor management, and assistance with bi-weekly payroll processing. Ensure accurate, timely processing of invoices, payments, and reconciliations and maintain positive vendor and internal relationships.

Primary Responsibilities

• Scan vendor invoices into the general ledger; verify proper approvals and resolve invoice discrepancies.
• Manage vendor relationships: answer inquiries, research and resolve billing issues, and maintain vendor files.
• Monitor and clear weekly invoice-hold reports; release approved invoices for payment to ensure on-time settlements.
• Maintain and reconcile bakery cash-sales and employee-lunches AR accounts; perform collections and post receipts.
• Review and process employee expense reports and corporate credit card transactions.
• Assist with bi-weekly payroll processing (data entry, payroll file prep, and basic payroll reconciliation).
• Support month-end close tasks related to AP/AR (reconciliations, accruals, and journal entries) as needed.
• Maintain compliance with company policies, internal controls, and safety standards.

Qualifications

Required

• Associate degree in accounting, bookkeeping, or equivalent work experience.
• 1–3 years’ experience in AP/AR and basic payroll duties (service/restaurant industry experience a plus).
• Proficient with Microsoft Excel, Word, and Outlook.
• Strong communication and customer service skills.
• Detail-oriented, organized, able to multi-task, and work independently with minimal supervision.
• Demonstrated problem-solving skills and initiative.

Preferred

• Experience with Restaurant365 or similar restaurant/ERP systems.

Physical requirements

• Medium work: occasional lifting/moving up to 30 lbs, frequent up to 20 lbs.
• Ability to move throughout the office and operate standard office equipment (PC, copier, fax).
• Ability to reach, bend, crouch, stand, sit, twist, and communicate effectively.