Administrative Expense Clerk

Make an Impact Behind the Scenes

Are you detail-driven, service-oriented, and confident managing financial processes with precision? We’re looking for a proactive Administrative Expense Clerk who thrives in a fast-paced, professional environment and takes pride in delivering exceptional service.

In this role, you’ll be the engine behind accurate expense management and seamless office operations — ensuring invoices are processed, payments are timely, travel is flawlessly coordinated, and internal teams receive best-in-class support. If you enjoy balancing numbers with customer service and organization with adaptability, this opportunity is for you.

Why This Role Matters

This position plays a critical role in maintaining financial accuracy, operational efficiency, and an exceptional internal client experience. Your attention to detail and service mindset directly contribute to the professionalism and success of the organization.

What You'll Do:

Finance and Expense Operations

• Prepare, track, and reconcile expense reports and reimbursements in compliance with company policies
• Process check requests and accurately code, review, and verify vendor invoices
• Maintain and update vendor account records with precision
• Track and record purchase orders and ensure timely payment processing

Travel and Reporting Support

• Coordinate complex domestic and international travel arrangements in accordance with firm guidelines
• Conduct research and generate reports using internal systems and online tools

Administrative and Office Support

• Provide comprehensive administrative support, including document management and correspondence
• Communicate schedule updates (absences, time-off, coverage changes) as required
• Offer front-of-office (reception/concierge) or back-of-office (mail services) coverage when needed

Client and Team Experience

• Deliver consistent 5-star customer service across all forms of communication
• Build strong internal relationships and maintain discretion with sensitive matters
• Assist with cross-training and support backup staff as needed

What You Bring:

• Strong written and verbal communication skills with a polished, professional demeanor
• Advanced organizational skills and the ability to manage multiple priorities independently
• Solid numerical aptitude and comfort working with financial documentation
• Proficiency in Microsoft Office Suite
• Calm, adaptable approach in fast-paced or high-demand environments
• Commitment to confidentiality and operational excellence

Qualifications

• High school diploma or equivalent required
• 2+ years of experience in expense processing, financial administration, or related office support preferred
• Demonstrated ability to learn new systems and follow compliance guidelines

Physical Requirements

• Ability to lift or move items up to 40–60 lbs. (with wheeled carts when applicable)
• Ability to sit, stand, or walk for extended periods and operate standard office equipment

WHAT WE OFFER

• Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities.
• Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do.
• We Recognize Talent: We offer a variety of recognition programs for all levels of employees.
• Paid Time Off: Full time: Minimum of 80 hours/calendar year. Part time/temporary: Minimum of 1 hour for every 30 hours worked. PTO amounts may increase based on tenure and/or the assigned account. PTO allows employees to take approved time off for any reason.
• Bonuses: Are available for employee and client referrals for current employees.
• Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking Pre-Tax Plans, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, and Entertainment Discounts.
  • Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.