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Job type
Full-time
Work mode
Hybrid
Level
Not listed
Department
Business Operations
Experience
3+ years experience
Posted
Sep 21, 2026
About the role
Responsibilities:
Own shared/functional inbox triage, routing, routine responses and follow-up tracking.
Support onboarding/offboarding mechanics, employee setup, records and checklists under appropriate oversight.
Coordinate routine administrative work across Operations, Contracts, Talent Acquisition, Property and the COO.
Manage vendor/admin requests, logistics, registrations, records, employee gifts, office/site tasks and special projects.
Maintain SOPs, trackers and documentation so recurring work has clear ownership and closure.
Support the Intern with low-risk tasking while permanent process ownership remains with Operations.
Success Measures:
Recurring work is completed on time and without repeated reminders.
Issues are researched and escalated before deadlines are missed.
Work is documented, organized and closed out.
The role creates capacity for higher-level functional owners.
Required:
3+ years of administrative/operations support experience
Experience in handling a wide range of administrative and executive support-related tasks, and ability to work independently with little or no supervision
Strong follow-through, discretion, organization and written communication.
Comfort supporting multiple functions in a high-growth, multi-hat environment.
Microsoft Office Suite competency
Refined verbal and written skills
Strong organizational skills
Reliable team player
Ability to self-manage and motivate
Capacity to successfully adhere to instructions on repetitive and/or new assignments
Effectively prioritize the revolving needs of the company with regular recurring daily tasks
Thirst for knowledge
Passion for space
Desired:
Experience with shared inboxes, trackers, SOPs, onboarding or office administration preferred.
