Associate, Private Wealth Fund Finance & Operations

Purpose of Position

This role sits within the US Private Wealth Fund Finance & Operations team and supports the oversight and controllership framework across a portfolio of US Private Wealth fund structures, including evergreen vehicles.

Operating within an adviser model where books and records are maintained by third-party administrators, the Associate supports day-to-day controllership execution: reviewing fund administrator deliverables, performing analytical reviews, reconciling valuation outputs, and maintaining documented evidence of oversight. The role provides oversight and challenge — not preparation of the books and records.

The Associate works closely with senior members of the team and will play a meaningful role in building out the Private Wealth operations platform as it scales.

Key Responsibilities:

Financial Reporting Support

• Review NAV packages, financial statements, and capital activity deliverables prepared by third-party administrators.
• Provide fund-level NAV oversight across the evergreen fund range, including monthly review and sign-off support for administrator-produced NAVs.
• Recalculate incentive fees and management fees independently and reconcile results to administrator calculations, investigating and resolving differences.
• Review fund expenses and accruals for accuracy, appropriate allocation, and consistency with governing documents and expense policies.
• Perform analytical reviews of NAV movements, portfolio changes, expense trends, and fee calculations.
• Check consistency of reporting with governing documents and applicable accounting standards.
• Identify discrepancies or unusual movements, escalate appropriately, and track items through to resolution.
• Maintain documented evidence of oversight, issue logs, and reporting calendars.

Valuation & Reconciliation Support

• Reconcile valuation outputs to accounting records and investigate differences.
• Support preparation of materials for governance forums from a financial reporting perspective.
• Maintain documentation linking valuation conclusions to reported NAV and performance.

Investor Reporting & Stakeholder Support

• Validate financial and performance data used in investor reporting materials.
• Prepare summaries of capital activity, liquidity, and portfolio-level metrics.
• Support responses to investor financial and performance-related queries.
• Liaise with colleagues across Investments, Legal, Tax, Risk, Compliance, and Operations.

Audit, Control & Platform Build-Out

• Support annual audit processes, including tracking audit queries, adjustments, and resolution.
• Maintain structured documentation evidencing adviser-side oversight and support regulatory examinations as needed.
• Assist with onboarding new fund structures into reporting and valuation workflows.
• Contribute to process improvements, controls documentation, and scalability initiatives as the team grows.

Qualifications & Experience

• 3–6 years’ experience in fund accounting, fund finance, or audit roles within private markets; exposure to private wealth or evergreen fund structures is beneficial.
• CPA designation (or active progress toward it) is preferred; public accounting or fund administration background is beneficial.
• Working knowledge of US GAAP applicable to investment companies and fund structures.
• Experience working with, or reviewing the output of, third-party fund administrators is desirable.

Skills & Attributes

• Strong analytical and Excel skills with high attention to detail.
• Clear written and verbal communication; comfortable interacting with stakeholders across functions.
• Exceptionally well organized — manages multiple fund deadlines, checklists, and issue logs simultaneously without items falling through the cracks.
• Follows instructions and established procedures precisely; executes direction from senior team members accurately and knows when to ask questions or escalate.
• Proactive and adaptable — able to operate effectively in a growing platform where processes are still being built.

The job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. You may be required to perform other job-related duties as reasonably requested by your manager.

Pantheon is an Equal Opportunities employer, we are committed to building a diverse and inclusive workforce so if you're excited about this role but your past experience doesn't perfectly align we'd still encourage you to apply.