Procurement Specialist/Manager

Position Description

The Procurement Specialist/Manager plays a critical role within the Procurement Operations team, supporting the transition from reactive system usage to a proactive, structured field operations model. This role is responsible for administering and managing the Company's fleet of Vehicles, the Field Service Management (FSM) platform - currently PowerFactors Drive - while also taking full ownership of the spare parts and inventory process across Origis’ utility-scale solar fleet.

This position is vital to establishing data consistency, enabling technician compliance, and delivering reliable reporting that informs field productivity, work order close-out, and asset performance. It will also serve as the single point of ownership for inventory setup, min/max structure, replenishment visibility, and field warehouse accuracy.

The Procurement Specialist/Manager is a regular, full-time position and is eligible for our generous employee benefits package, including employer-paid health insurance, paid time off, a 401(k) plan with employer matching contributions and other great benefits.

Key Responsibilities

Fleet Administration

• Fleet Strategy and Planning
• Vehicle and Equipment Procurement
• Fleet Lifecycle Administration
• Fleet Financial Administration
• Fleet Operations – Policies, utilization, allocations, fuel card programs, telematics
• Data and Performance Administration
• Safety, Compliance and Risk Administration

FSM System Administration

• Serve as the primary administrator of the FSM platform (PowerFactors Drive), including user access, object structure, automation rules, and reporting.
• Standardized work order templates, asset entries, and field usage conventions across all sites and technicians.
• Implement and enforce consistent field inputs (e.g., corrective work order start times, labor type selections, part usage) through SOPs and job aids.
• Support field technicians and managers with system troubleshooting, workflow issues, and training needs.
• Coordinate with IT and platform support teams to address configuration changes, updates, and user requests.

Work Order Data Quality & Reporting

• Conduct regular audits of completed work orders to ensure accuracy and consistency in labor hours, cause/failure codes, and resolution notes.
• Generate and maintain field-level dashboards that reflect technician performance, labor utilization, and open work order status.
• Deliver standardized reporting packages to operations leadership regularly, eliminating current inconsistencies in report generation.
• Create feedback loops to correct common errors in FSM usage and improve technician understanding of system expectations.

Site & Asset Onboarding

• Lead FSM setup for all new operating sites: accounts, assets, PM plans, storerooms, spare parts libraries, dashboards, and roles.
• Ensure alignment with the broader Business Operations onboarding process and support technician readiness prior to operational handoff.
• Create model work orders and site-specific templates to streamline adoption and reduce rework during transition phases.

Inventory Management & Spare Parts Control

• Establish and maintain a structured spare parts program, including BOM-based part entries, min/max levels, reorder points, and supplier data.
• Conduct regular cycle counts and physical audits with field teams to ensure inventory accuracy and availability.
• Track part usage and flag variances between consumption data and inventory status in FSM.
• Collaborate with Supply Chain, Operations, and the field to ensure parts are properly kitted and available for preventive and corrective work.

Training & Field Enablement

• Provide training to new and existing FSM users, with emphasis on proper work order handling, asset updates, and part usage logging.
• Serve as the go-to resource for field FSM questions, system errors, and user support.
• Develop user guides and documentation to reinforce process compliance and eliminate tribal knowledge gaps.

Preferred Qualifications

• 3+ years’ experience in FSM/CMMS system administration (PowerFactors Drive or equivalent).
• 3+ years of experience with SAP in a procurement, inventory, or planning capacity.
• Familiarity with utility-scale solar field operations, asset structures, and technician workflows.
• Strong understanding of inventory control principles, BOMs, storerooms, and replenishment logic.
• Demonstrated ability to create system dashboards, run audits, and standardize data entry protocols.
• Proficient in Excel, system reporting tools, and troubleshooting processes with both technical and non-technical teams.
• Clear communicator and effective trainer with field teams and cross-functional stakeholders.

Key Attributes for Success

• Operational Rigor: You are methodical and process-driven. You don’t just input data — you build the guardrails to ensure accuracy and repeatability across an entire fleet.
• Cross-Functional Translator: You can speak the language of the field, supply chain, and systems teams. You understand what each group needs, and you help them align.
• Ownership Mentality: You don’t wait for someone else to flag the issue — you see the inconsistency, raise it, fix it, and create a process to prevent recurrence.
• Trainer & Enforcer: You balance field support with accountability. You empower technicians to succeed in FSM while holding them to the standard.
• Attention to Detail with Fleet-Level Thinking: You care deeply about getting it right — not just once, but every time, across every site, with every tech.

Location: Austin Office, Hybrid

Travel: Up to 25% travel as needed for site audits, training, or onboarding support

Job Level: Specialist or Manager depending on qualifications - no direct reports