Recruiting Coordinator - Contract

About the Role

We’re seeking a Contract Recruiting Coordinator to join our team, focusing on supporting the logistics and coordination of the recruiting efforts for OpenAI.

In this role, you will:

• Act as point of contact for candidates; coordinating, scheduling, and managing interviews as well as travel and accommodation arrangements when needed. Making sure everyone is in the right place at the right time.
• Use Ashby (our ATS) and relevant recruiting tools to stay organized and help keep our busy team on track.
• Work with our team to support OpenAI’s recruiting team. This will include supporting multiple functions, cross-training, hosting and scheduling support and completing assigned tasks.
• Handle high-volume global scheduling of interviews: phone screens, video conferencing, presentations and onsite interviews.
• Communicate updates to candidates regarding their applicant/interview status as needed.
• Develop strong candidate and stakeholder relationships (Hiring Managers, Recruiting, etc.) and maintaining effective communication channels.

You might thrive in this role if you:

• Have 2+ years of experience in a fast paced recruiting coordinator position.
• Are passionate about candidate experience: we see our candidates as our guests, and we are their hosts. It is the coordinator's job to ensure a smooth experience.
• Are detail-oriented, highly organized, and able to multitask.
• An excellent communicator, both written and verbal. With an appropriate blend of professionalism and friendliness.
• Are self-directed with a high sense of urgency while maintaining a meticulous attention to detail.
• Anticipate possible issues before they arise and effectively problem-solves in advance. This includes independently making quick, educated decisions.
• Have ability to maintain a high degree of professionalism and a calm demeanor.
• Are willing to take initiative and have the confidence to keep interviews running on time and hold stakeholders accountable in order to maintain a positive candidate experience.

Additional details:

• This is a temporary contract assignment supporting OpenAI.
• The role will be employed and paid through our third-party staffing agency.
• This role can be based in one of our offices: San Francisco, CA, New York, NY, or Seattle, WA.

Our offices follow a hybrid work model: three days in the office each week, with the option to work from home on Thursdays and Fridays. Our open-plan spaces feature height-adjustable desks, conference rooms, phone booths, well-stocked kitchens with snacks and drinks, and more.