Recruiting Coordinator

We’re looking for a Recruiting Coordinator to run scheduling, candidate experience, and recruiting ops. You’ll work closely with recruiters, founders, and hiring managers to keep things tight, fast, and high quality from first touch through onsite and close.

As you ramp, you’ll naturally take on broader, more strategic work across the team.

What You’ll Do

• Own scheduling end-to-end. Make sure candidates and interviewers show up prepared and on time.
• Run a clean, thoughtful candidate experience, especially onsites. Make it feel smooth and human.
• Keep everyone in the loop. Candidates, recruiters, and hiring managers. No confusion, no dropped balls.
• Work closely with the team to unblock issues quickly and keep things moving.
• Keep Ashby accurate so we have a real view of what’s going on.
• Make things better. Fix broken workflows, tighten processes, and improve how we run.
• Take on ad hoc projects as they come up. This could help stand up a new hiring push, improve how we operate, or jump in wherever leverage is highest.

Who You Are

• 2+ years in recruiting coordination, recruiting ops, or something similar in a fast-paced environment.
• Detail-oriented to a fault. You catch things others don’t.
• Very reliable and responsive. People trust you.
• Can juggle a lot without getting flustered.
• Care about candidate experience and making things feel seamless.
• Good judgment. Can handle sensitive info without issues.
• You like people. You’re naturally warm and easy to work with.
• You don’t wait around. If something’s broken, you fix it.
• Interested in growing into broader ownership over time.
• Experience with Ashby is helpful but not required.

Life at Listen Labs

• Full medical, dental, and vision. FSA/HSA and life insurance are available too.
• The range for this role is $85,000 - $105,000 base. Actual compensation is influenced by a wide array of factors, including but not limited to skill set, experience, and work location. If this range doesn't match your expectations, we still encourage you to apply.
• Books, courses, conferences, coaching, language lessons — almost anything that makes you sharper.
• Gym memberships, race fees, massages, ergonomic gear, and more.
• A dedicated budget for the software and GPU credits that make you faster.
• A private chef serves lunch and dinner in our SF office; NYC and London teams get daily meal credit.
• A take-what-you-need vacation policy.
• Company offsites and events like our annual holiday party — every win is a team win.
• As an early member of the team, you'll own end-to-end processes from scratch and grow alongside the company.