Assistant Manager of Marketing and Publications

POSITION SUMMARY

This position works to support all communications and marketing consistent with the Association's vision and mission, brand standards, and goals through the development and management of creative assets used across print and electronic media. This position works closely with various departments to coordinate and execute projects, ensuring that all deadlines are met, and all deliverables are of the highest quality. The successful candidate will have excellent communication and interpersonal skills, demonstrated graphic design skills and knowledge, as well as a strong attention to detail and the ability to multitask and problem solve. Incumbent will be highly organized and have the ability to juggle various responsibilities and tasks.

FUNCTIONS OF THE JOB

Functions include the following (with essential functions in bold type):

• Create layouts and prepare art to be used across various electronic and print media supporting Association programs and service offerings. Deliverables include but are not limited to advertisements, publications, presentation slides, email templates, infographics, social media images, etc.
• Draft and schedule posts across social media platforms like LinkedIn, Instagram, and Facebook, and monitor social engagement.
• Photography and videography at Association events and trainings for marketing initiatives and publications reporting. Maintain digital assets.
• Provide typesetting and page layout support for the Illinois School Board Journal publication (published bimonthly 6x per year) and other print/electronic publications. Assist with transitioning print publication formats to accessible, digital formats.
• Maintain and update general IASB-branded documents, files, and displays, including but not limited to board and staff photos, organization chart, document templates, and PowerPoint templates.
• Support production operations, as needed. This includes operating production equipment including high-speed copiers and wide format printers to complete jobs and assist with production-related tasks, including finishing and mailing; always maintaining safe operating procedures; and supporting mailroom functions when needed (i.e. receiving/sorting daily mail and bulk mailing preparation).
• Maintain an internal listing of marketing imagery brand assets and coordinate with staff to ensure correct assets are utilized.
• Monitor production project requests for application in marketing communications.
• Communicate with staff to understand graphic design needs and project scope.
• Manage proofing and approval of all materials created.
• Always adhere to IASB brand standard guidelines.
• Stay updated on marketing trends and best practices and suggest innovative design approaches.
• Attend and provide support at the IASB/IASA/IASBO Joint Annual Conference; performs various duties as assigned. Tasks include but are not limited to preparation of multimedia displays (i.e. video, PowerPoint); coordinating graphic elements for various communications; creating signs and displays using the established templates; preparing and staffing the Association’s onsite information room, bookstore, and other initiatives as needed
• Utilize the Staff Intranet SharePoint site and Office 365 applications for staff communication and collaboration.
• Attend required and assigned meetings.
• Engage in continuous learning by participating in appropriate professional development offerings as needed.
• Practice reliable and consistent attendance and punctuality.
• Perform other duties as assigned.