Assistant Coordinator - Youth Services

Job Description:

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

Position Overview

The Assistant Coordinator: Youth Services will support the planning, coordination, and supervision of youth programs including Before and After School programs, seasonal camps, and special events. Reporting to the Recreation Coordinator and Supervisor, this role includes staff supervision, program development, administrative support, and community engagement. This is a part-time position requiring availability Monday–Friday and occasional weekends to support community events, outreach, and program needs.

Definition

Under general supervision, assists in organizing and supervising a wide variety of recreation services, including before and after school recreation programs, aquatics program, summer and holiday camps, adult and youth sports, instructional classes, and special events; prepares publicity materials; performs other related activities as assigned.

Supervision Received and Exercised

Receives supervision from Recreation Coordinator and/or Recreation Supervisor.

Exercises functional and supervision over part-time staff and volunteers.

Essential and Marginal Function Statements

Essential and other important responsibilities and duties may include, but are not limited to, the following:

Essential Functions

Program & Staff Support

• Assist in hiring, training, coaching, and supervising part-time youth services staff.
• Support daily operations of youth programs including camps, school-year programs, and community events.
• Serve as a substitute at program sites as needed.
• Develop and lead staff trainings and workshops.

Administrative & Customer Service

• Perform administrative duties including billing, invoicing, scheduling, and data entry.
• Use Civic Rec software to manage participant registrations, track attendance, and process payments.
• Respond to public inquiries, assist families, and support customer service needs.

Program Development

• Assist with creating program curriculum, scheduling activities, and planning events.
• Monitor and evaluate program effectiveness, ensuring safety and quality standards are met.
• Order and maintain inventory of program supplies.

Community Engagement

• Collaborate with Vallejo City Unified School District (VCUSD) and community partners.
• Attend and assist at community events to promote programs and services.
• Create flyers and promotional materials to increase awareness and participation.

Marginal Functions

• May assist in developing staff training materials and conducting staff workshops and education programs.
• Perform related duties and responsibilities as required.
• Tentative schedule for potential candidate: Monday-Friday (contingent on the needs of the department). Please note that hours vary based on needs of the department.

Qualifications

Knowledge of:

• Principals and methods of establishing recreation programs in general or in an area of specialization.
• Computer programs such as Word and Excel. Knowledge of other computer programs is desirable.

Ability to:

• Exercise sound independent judgment within general policy guidelines.
• Motivate and provide encouragement for participation in recreation programs and team environments.
• Ability to write reports and keep accurate records.
• Understand and follow verbal and written directions.
• Communicate effectively both orally and in writing with a variety of personnel and establish effective working relationships.
• Effectively manage designated operations and supervise assigned personnel; work safely and enforce safety procedures.

Age Requirement

Must be at least 21 years of age.

Experience and Education Guidelines

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain knowledge and ability would be:

Experience

Two years of experience in planning, developing, and supervising recreational programs and facilities.

Education

Two years of college with studies in the field of recreation or a closely related field,

License or Certificate

Possession of valid California driver’s license and maintenance of an acceptable driving record while employed.

First Aid and CPR Certification, or ability to obtain certification within 6 months of hire.

Preferred Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher) and basic graphic design tools.
• Knowledge of Civic Rec or similar registration software.
• Strong written and verbal communication skills.
• Ability to lead groups and work collaboratively with diverse teams.
• Ability to assess program needs and implement improvements.

Working Conditions

Environmental Conditions

Office and community center environment; exposure to potentially hostile participants.

Physical Conditional

Essential and marginal functions may require maintaining physical condition necessary for swimming, running, walking, light to moderate lifting, bending, kneeling, stooping, crouching or crawling; standing or sitting for extended periods of time, and reaching above shoulder level to assemble equipment or hang banners. Work is performed in both office and active recreation environments. Must be able to lift moderate weight, move equipment, and participate in physical activities. Exposure to outdoor conditions and interaction with youth participants and families.