Full Time Recreation Coordinator

General Summary

This position is responsible for planning, developing, and supervising a variety of recreational programs, managing the care and maintenance of District facilities, processing permits and payments, recruiting, training and supervising staff, monitoring budgets, and preparing promotional material and marketing special events.

Essential Duties & Responsibilities

• Supervises the work of assigned personnel, including assigning and reviewing work, providing guidance, and conducting performance evaluations.
• Plans, organizes, schedules, promotes, evaluates, and leads recreational activities in area of assignment.
• Reviews applications and enters reservations in recreation software. Schedules meetings with customers/general public, processes permits and payments, assists with event layouts, and enforces rules and regulations.
• Ensures the safety of equipment, building, and surrounding areas through inspections and takes action to resolve any issues.
• Monitors budget revenues and expenditures. Completes monthly cash flow report and annual end of year report. Proposes new fiscal year budget and justifications.
• Responsible for preparation of programmatic annual budget and justifications.
• Respond to questions, complaints, and emergency situations. Takes appropriate courses of action and notifies supervisor whenever necessary.
• Prepare a variety of administrative and financial reports on activities and operations. Orders supplies, as needed. Maintains records and invoices.
• Develops a strategic action plan for area of responsibility incorporated as part of the development and implementation of Division and District goals and objectives.
• Completes activity guide list and proposes new programs for the organization. Markets and advertises for new programs.
• Collects fees for classes and/or programs. Issues receipts, balances and reconciles accounts, and submits to Finance Department.
• Performs related work as required.

Supervisory Responsibilities

• Work requires supervising and monitoring performance for a regular group of employees (1 or more full-time employees) including providing input on hiring/disciplinary actions and work objectives/effectiveness, performance evaluations, and realigning work as needed.

Human Collaboration & Job Impact

• Interactions and communications may result in recommendations regarding policy development and implementation. May also evaluate customer satisfaction, develop cooperative associations, and utilize resources to continuously improve customer satisfaction. The impact the job has on GVRD is significant in terms of time, money, or public/employee relations.

Fiscal Responsibility

• Position has moderate fiscal responsibility. May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.

Minimum Qualifications

Required Education and Experience

• Associates degree or two (2) years of College in Business, Public Administration, Event Planning or a related technical discipline.
• Three (3) to five (5) years' experience in project, program, and/or event management.
• Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities

Required Licenses or Certifications

• American Red Cross First Aid and CPR
• Driver License

Competencies for Successful Performance of Job Duties

Knowledge of

• English grammar, spelling, and punctuation
• Principles and practices of basic bookkeeping
• Modern office procedures, methods and computer equipment, including applicable software
• Principles, practices, and procedures utilized in administering recreation, leisure services, and community service programs
• Basic supervisory principles and practices
• Basic budgeting practices
• Building policies and procedures
• Project management
• Marketing tools and planning

Skill in

• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
• Performing a variety of duties, often changing from one task to another of a different nature
• Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
• Customer service
• Organization and time management

Ability to

• Meet schedules and deadlines of the work
• Understand and carry out oral and written directions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information and professional boundaries
• Prepare and maintain accurate records and reports
• Communicate skillfully orally and in writing
• Establish and maintain cooperative and effective relationships with those contacted in the course of the work
• Develop strategic action plans for building and surrounding areas
• Compile statistical data

Working Conditions & Physical Demands

• This position is relative free from unpleasant environmental conditions or hazards and requires medium physical effort. Incumbents may be required to exert up to 35 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are generally Monday through Friday, 9:00 a.m. to 6:00 p.m. There will also be occasions that require weekend and evening hours, including attending community events, Committee meetings and Board of Director’s meetings. Additionally, this person may need to respond to after hours alarms.

Travel

Frequently drive personal vehicle to/from GVRD locations in Vallejo and infrequently drive to conferences and trainings.

Other Requirements

• Proof of eligibility to work in the U.S.
• Vehicle for driving to different GVRD locations
• Valid driver license