Office Manager, NYC

Position Summary:

We are looking for an energetic and highly organized Office Manager to lead the day-to-day operations of our fast-paced New York office. As the face of e.l.f. on-site, you’ll play a key role in creating a welcoming, efficient, well-maintained and functioning work environment. From greeting guests, managing vendors and facilities, to ordering and restocking supplies, this role requires someone proactive, hands-on, and detail-oriented with a strong sense of ownership.

Responsibilities:

• Serve as the first point of contact for visitors and employees; provide coverage for the front desk as needed
• Oversee cleanliness, maintenance, and organization of all shared office spaces, including kitchens, conference rooms, and restrooms
• Manage office supply inventory, food/beverage orders, and weekly catering for Thursday office lunch
• Maintain and organize the e.l.f. product room, including inventory tracking and replenishment from warehouse
• Handle all incoming and outgoing mail and package logistics, including FedEx and courier services
• Act as a leader in culture
• Plan and execute internal events including happy hours, celebrations, and company-wide meetings based on Oakland HQ’s direction
• Act as the liaison with building management, HVAC, IT, cleaning vendor, plant care and other vendors
• Help IT troubleshoot office equipment and tech issues (WiFi, A/V, printers, etc.) to ensure smooth daily operations
• Partner with the Oakland office team to align on company-wide policies and practices
• Manage office budgets, purchase orders, and invoice tracking in collaboration with Accounting
• Ensure fire safety compliance; serve as Fire Warden
• Lead ad hoc office projects and serve as a trusted, go-to resource for the NY team
• Support office construction teams as the on-site point person

Requirements:

• 2–5 years of experience in office management or facilities operations, preferably in a fast-paced environment (50+ employees)
• Exceptionally organized with strong attention to detail and follow-through
• Warm, professional, and approachable demeanor with a solution-oriented mindset
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite; comfortable using digital tools and internal systems
• Ability to lift up to 50 lbs
• High school diploma required; bachelor’s degree preferred