Associate Manager, Production, rhode

What You'll Do:

Administrative work:

• Laying out/updating decks for leadership review
• Facilitate NDAs and proper filing for all vendors and partners in which brand specific details are being discussed
• Keep track of crew statuses from pre to post-production via shoot production tracker
• Update usage calendar once shoot usages have been confirmed
• Creating SOP for external partners and distributing them as necessar
• Keeping a detailed file of all deal memos, versions, and ensuring all documents are Manage the Production Job Folders for all projects, which includes adhering to the subfolder and file naming system
• Ad hoc tasks as requested by your manager

Pre-Production:

• Reach out to agents and teams to check availabilities and holds for upcoming projects
• Maintaining booking trackers for each shoot
• Booking travel and accommodation
• Work together with your manager to create project budgets and maintain updated numbers as projects progress
• Manage permitting
• Submit EQ and production supplies lists
• Making and sending call sheets
• Organize catering
• Maintain a fully stocked and organized production kit and product suitcas

On Set:

• Manage a high level of professionalism and decorum at all times as an external representative of rhode
• Manage all PAs on set
• Oversee set up and breakdown
• Keep track of crew hours and NDA signatures
• Manage all product including units given to makeup artists, units set aside to be photographed, and verifying all units are returned unless otherwise permitted
• Distribute shot lists to keys and facilitate boards for reference on set
• Ensure all printed/reference materials are accounted for and destroyed responsibly after wrap
• Keep track of products shot in situ and on model
• Ensure set is as organized and presentable as possible at all times

Post-Production:

• Filing and verifying invoices and receipts to budgeted costs
• Mark up retouching notes according to the brand retouching guide
• Organize rounds of retouching notes to ensure streamlined feedback and revisions
• Support on asset distribution to cross-functional partners

What You'll Bring:

• Education: A minimum of a Bachelor's degree in related field
• Experience: 3+ years of experience as a production coordinator, operations, or project management within beauty, CPG, or fashion/lifestyle industries.
• Organization & Detail Oriented: Proven ability to manage multiple timelines, vendors, and deliverables simultaneously with strong attention to detail.
• Communication Skills: Strong verbal and written communication skills to effectively coordinate across creative, operations, and external partners.
• Technical Knowledge: Proficiency with project management and production tracking tools (e.g., Asana) and design tools (e.g. Figma, Adobe Creative Suite)
• Problem-Solving: Ability to anticipate production challenges, propose proactive solutions, and adapt in a fast-paced, evolving environment.
• Attitude: A positive attitude with a commitment to growth through giving and receiving constructive feedback and making adjustments accordingly