Executive Assistant

The Problems You'll Solve:

At Carta, our employees set out on a mission to unlock the power of equity ownership for more people in more places. We believe that the problems we solve today unlock the opportunities of tomorrow. As an Executive Assistant, you’ll work to:

• Proactively and accurately manage heavy calendars for the CFO and assist the broader G&A team with complex scheduling as needed, including coordination of audit committee meetings
• Triage and reply to emails, Google comments, and Slack channels; manage the CFO’s inbox and ensure timely follow-ups
• Coordinate speaking engagements and conferences for the CFO, ensuring all logistics, travel, and briefing materials are managed smoothly
• Manage international travel, including visa requirements and detailed itineraries
• Provide end-of-day briefings to the CFO to prepare for the next day’s priorities
• Track key meetings, external events, and conferences to provide the CFO with internal visibility and ensure all details and logistics are seamlessly managed
• Plan and execute team meetings, events, and offsites, including the coordination of agendas and materials, budgets, logistics, hospitality, and more
• Approve expenses, travel, and time-off requests for your Executive’s direct reports
• Maintain a pulse on the sentiment of the organization, serving as a liaison between your Executive and their team
• Contribute to projects on the Executive Assistant team

The Team You'll Work With:

We are looking for an Executive Assistant (EA) to join our team and support our Chief Financial Officer and SVP of Finance. This person will report to an EA Manager and work closely with our EA team, the Finance team, and the broader leadership team at Carta.

Carta’s EA team is small and wears many hats. We work autonomously for our executives—handling scheduling, meeting preparation, travel, expenses, and projects—while also collaborating as a team on broader initiatives such as events, offsites, hiring, training, and best practices. We operate within a hybrid model, with team members based in offices across New York, Sandy, and San Francisco.

About You:

You are a roll-up-your-sleeves, “get in the weeds,” individual that has experience supporting senior leaders in a fast-paced startup environment. You are incredibly detail oriented, thoughtful, strategic, and proactive. You can block and tackle for your Executive and navigate ambiguity. You know how to find common ground with leadership and peers alike to build relationships. You are professional and eager to learn about the business, and collaborate with fellow EAs on impactful projects.

We believe you will be successful in this role if you have:

• 4+ years of Executive Assistant experience supporting a senior leader in the C-suite, preferably in the technology or banking industry
• Experience coordinating board and audit committee meetings
• Heavy calendar management and international travel coordination experience
• Ability to effectively multitask and prioritize on a daily basis
• Excellent written and verbal communication skills
• Ability to commute to our SF office 3 days per week (required)

Salary:

Carta’s compensation package includes a market competitive salary, equity for all full-time roles, exceptional benefits, and, for applicable roles, commission plans. Our minimum cash compensation (salary + commission if applicable) range for this role is:

$136,000.00 - $160,000.00 in San Francisco, CA

Final offers may vary from the amount listed based on geography, candidate experience and expertise, and other factors.

Disclosures:

• We are an equal opportunity employer and are committed to providing a positive interview experience for every candidate. If accommodations due to a disability or medical condition are needed, please connect with the talent partner via email.
• Carta uses E-Verify in the United States for employment authorization.
• For information on Carta’s data privacy policies, see the Privacy, CA Candidate Privacy, and Brazil Transparency Report resources.
• All official communications from Carta will come from an @carta.com or @carta-external.com domain.